How to Download Mails from Zimbra to Outlook?

Are you in a need to download Zimbra Desktop folder to Outlook and finding a solution, which is appropriate for it? Not to worry, the write-up is provided so that users can get accurate way out and solve the query of “how to download mails from Zimbra to Outlook?” However, before coming to how section, first it is important to know why to download Zimbra Desktop folder to Outlook.

As every user and organization is aware of the importance of Zimbra Desktop. There are more than 50% organization, who installed Zimbra on their machine to send/receive emails and files from one place to another. But, 50% deducted to 20% now. Because in spite of Zimbra, there are other email clients toowhich are coming with more advance functions and interface. However,Outlook is one of them. Undoubtedly, Zimbra Desktop is a platform-independent application as it can used on Mac, Windows and Linux as well. Moreover, Outlook also supports both Mac and Windows OS but it is more of a Windows product.

Why to Download Zimbra Desktop Folder to Outlook?

Zimbra Desktop is a part of ZCS i.e. Zimbra Collaboration Suite, a package launched by Zimbra Inc. With Zimbra Desktop, it also contains two more services i.e. Zimbra Web Server and Zimbra Web Client. A user can access Zimbra in both online and offline mode. It offers two editions, one is open-source that provides free accessibility and another is commercial that supports network edition.

MS Outlook, on the other side, is another popular email client that delivers user-friendly interface with advance features. Number of organizations are adapting this application to experience more fast and effective processing. With its increasing popularity, Microsoft launched separate Outlook edition series in Mac OS X. It also known as Personal Information Manager because it helps in managing the user contacts, meetings, calendar, appointments etc. Outlook can used as a standalone email application or one can use it by connecting with Exchange Server and SharePoint Server.

There are plethora of reasons exists due to which users are moving files from Zimbra Desktop to MS Outlook. Some of them are listed below:

  • Outlook gets updated with new features and improves existing features.
  • Provides different support services for customers such as email, live chat, telephonic support, online support and tutorials.
  • Outlook supports quick synchronization process than Zimbra Desktop.
  • Microsoft has made Outlook more secure and reliable than other applications.
  • Delivers additional benefits such as templates, customizable, retention, templates, phishing filters, conversion views etc.

How to Download Zimbra Desktop Folder to Outlook?

In order to download Zimbra Desktop folder to Outlook, experts has introduced Zimbra to Outlook Converter. The application carries user-friendly interface so that technical and novice users can use the software operational steps to easily download Zimbra Desktop folder to Outlook. Zimbra to Outlook Converter programmed with various ultimate features such as batch migration, selective conversion, date filters, split PST, create separate PST for each TGZ file and more. Follow the step-by-step process and preview the working of the software:

Step 1. Download, install and launch Zimbra Converter on Windows OS system. Select the first option and hit Next.

home screen

Step 2. Use Add File(s) button and load TGZ file/folder/extracted TGZ items using Add Files, Add Folder and Extracted TGZ Files options.

select email source

STEP 3. Software immediately start scanning of TGZ file, retrieve all its data items and list them with checkboxes on left side of software pane. You can click on required checkbox for desired Zimbra to PST conversion.

select email source

Step 4. Once all data folders are loaded, click on required folder to view the data of related files in Preview window.

select email source

Step 5. Navigate to Export button and select PST option from available options appearing in Select Saving Options.

select email source

Step 6. Click Browse button and set location to save resultant PST file. Click Next.

Step 7. Set options of PST as per need to save resultant files accordingly.

select email source

Step 8. Now, press Convert button to start the process.

Step 9. View the current progress of Zimbra to PST conversion process as shown –

select email source

Step 10. The complete procedure will successfully end with a message “Conversion Completed”. Click OK to exit.

select email source

By implementing the steps correctly, a user can download Zimbra Desktop emails, contacts, calendar, briefcase and other items to Outlook 2019 and earlier editions.

You can now go to the location where resultant files are saved. Now, import them into required Microsoft Outlook account without any difficulty. Moreover, you will see that the content is accurate and appearing without any modification.


The entire post has discussed an amazing approach to download Zimbra mail to Outlook with all the items. The tool is verified and guarantees precise migration. However, you can use Zimbra Converter free demo edition that allows downloading and saving first 25 files from each TGZ folder to PST free of cost. You can also check the software process for Zimbra to Office 365, Exchange, Gmail, G Suite etc. before purchasing the license key.


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